Mail merge is an easy way to produce documents for several people in one go, from emails and forms to letters and envelopes. All you need is relevant data and software like Google Docs with mail merging tools.
While you organize the recipients’ information, explore the best Google Docs add-ons that make the mail merge process much easier.
The first add-on to check out on Google Docs is Mail Merge by Quicklution. It offers a free trial of 20 merges and an additional free week to sample the unlimited version. If you want to keep using it, you pay an annual or lifetime fee.
What you get is a simple but useful array of tools. Whatever document you’re on, activate Mail Merge, and the app will let you open an existing spreadsheet of data from Google Sheets or Drive. You can also create a new one using Sheets. Whatever you choose, you can then customize the mail merge settings, including:
- The field you want to fill in—first name, email, Cc, or other.
- The sheet you’re drawing information from.
- Who you’re sending the document to.
- Any attachments you want to add.
- When to schedule the email.
There’s a lot more to play with. Once happy with your settings, hit the Merge button, and the app does the rest. It’s not that much different from using mail merge in Word.
Download: Mail Merge (Subscription required, free trial available)
Quicklution also offers Avery Mail Merge specifically for creating labels. Combining these two add-ons can streamline your workflow. Their processes are almost exactly the same, except that Avery Mail Merge only lets you use a pre-existing spreadsheet as a data source, and you have fewer customization options.
Other than that, you just select your spreadsheet, the fields you’re merging, and click Merge Labels. You get perfectly aligned labels, ready to print and stick on your envelopes or parcels.
Download: Avery Label Merge (Subscription required, free trial available)
Another Google Docs tool to keep in mind for mail merging tasks is Document Studio. It’s multifunctional and has a slight learning curve, but it’s very handy once you get to know it.
Launch the add-on and create a new workflow for it to process automatically when necessary. After naming the workflow, choosing a Google Sheet as your data source, and setting trigger conditions, choose the task you want to perform.
Among several options, you have Send Email and Create File. Depending on what you choose, Document Studio takes you through additional steps that personalize your emails or files, as well as the workflow itself.
For example, you can set how often the process should launch and whether it should skip the spreadsheet’s hidden and filtered rows. These are just a few of the functions you can look forward to.
Download: Document Studio (Free, subscription available)
Being able to quickly generate a bunch of personalized documents can save you time and stress. So, make the most of the apps like Publigo, especially in complicated situations like trying to work productively with a remote team across time zones.
This add-on can merge data into files in Docs, PDF, and Word format. But you can also schedule a campaign that Publigo will automatically start at a specified time or when a recipient submits a form.
On that note, you can use Google Sheets and Forms to produce documents with a range of data, from spreadsheet info to a questionnaire’s questions or answers. The app and its processes offer many customization options, too. Apart from scheduling, you can set up email notifications, file sharing, merge rules, and more.
Download: Publigo Document Merge (Free, subscription available)
If all you want to do is send emails in bulk, Mergo Mail Merge is worth exploring. With your document ready to go, you can use this add-on to upload a list of recipients as a Google Sheet, Excel spreadsheet, or CSV file. You can also enter them manually.
A great bonus is Mergo’s tracking feature. It can tell you when recipients open, click, respond, or bounce from your email. There are different ways to customize the merged email, too. For example, you can adjust what appears in the Sender and Reply to areas, as well as add an unsubscribe link with a message of your choice.
Download: Mergo Mail Merge (Free, subscription available)
As already mentioned, mail merge tools are useful for more than emails and letters. If you like having a dedicated label-maker around, make sure you try the Create & Print Labels add-on.
Its purpose is simple: import a Google Sheet with your data and put the information into labels of your choice, which you can then print out or use however else you want.
There are several label templates on offer for anything from parcels to greeting cards—a great addition to standard Google Docs templates for easy document creation. When using Create & Print Labels, a grid is available to show you what the labels will look like. You can adjust their layout, font, text, and more.
Download: Create & Print Labels (Subscription required, free trial available)
The final app for Google Docs to keep in mind also helps you design the perfect labels for every occasion, whether you’re sending multiple letters or creating a personalized business card for each of your clients.
All you do on Foxy Labels is choose the template you need and your data source from Google Sheets. Then, click Create labels and you’re done. You can toggle the grip on and off, as well as design your labels individually. Either way, you’re free to customize your document as much as you want.
Download: Foxy Labels (Free, premium version available)
Thanks to Google’s helpful spirit, you can transform Docs into your ideal workstation. When it comes to producing emails or labels for tons of people, the mail merge add-ons on offer have you covered. You just have to decide how simple or complicated you like your tools to be.
But take the time to explore the true range of Google Docs apps. You’ll come across gems that could be just what you need for professional documents, presentations, or group projects.